Deploy SpectrumPathways for Your Entire Caseload
State agencies, nonprofits, regional centers, and advocacy organizations — one platform for every family, every state, every waiver. Reduce administrative burden and help more families reach services faster.
§ 01 — Who this is for
Equip case managers with waiver comparison tools, deadline tracking, and exportable case notes across your entire service region.
Give intake coordinators and service coordinators a single platform for eligibility screening, document checklists, and family communication.
Scale family support without scaling headcount. SpectrumPathways handles waiver research, state policy updates, and appeal prep support.
Organize denial notices, hearing timelines, and evidence checklists for attorneys handling waiver due process cases.
Bridge IEP-to-waiver transitions with Educational Helper tools that track both education and Medicaid timelines in one place.
Support members navigating HCBS waivers with self-service tools that reduce call center volume and improve waiver enrollment rates.
§ 02 — What you get
The organization tier is in early access. Ask us which of these are shipped today before you contract on any of them — we will answer per line item, in writing.
Separate client cases, documents, timelines, and notes. Staff see only their assigned families.
Import client rosters via CSV. Pre-populate household profiles, state assignments, and waiver program tags.
Admin, supervisor, and case worker roles with configurable permissions and audit trails.
Generate waiver comparison summaries, task completion reports, and case notes formatted for grant reporting and supervision.
BAA review, data handling documentation, and PHI boundary definitions before pilot launch.
Flag state policy changes for faster review by the SpectrumPathways data team during your contract period.
Live training sessions for staff, custom workflow configuration, and a named support contact during rollout.
§ 03 — Modeled impact
These are models, not results. We have not yet published a measured outcome from a named customer deployment, and we would rather say so than quote a number you cannot check. Each figure below states what it is derived from. Verified outcomes will replace them, with the organization named, as pilots report. How we will measure them →
Hours saved per case worker per month
Modeled from time-on-task for document collection and deadline tracking.
Missed deadline reduction
Modeled: assumes every tracked deadline fires a reminder at 30/14/3 days.
Staff onboarding time
Measured in internal training runs, not yet in a customer deployment.
§ 04 — Pricing
The same per-seat list price applies whether you are one case manager or a regional center. Organization agreements start at 5 seats and add dedicated onboarding, compliance scoping, and priority support at no change to the seat price. Above 25 seats we will quote a discount — ask, and we will put it in writing.
Managing a caseload solo? The Professional tier is the same $29/seat/month with no minimum. The annual plans on /pricing are family plans and do not include multi-client workflow.
§ 05 — Procurement-ready
Available on request for government and nonprofit procurement processes.
Supabase RLS, encrypted transport, authenticated sessions, and audit logging. SOC 2 attestation on roadmap.
Organizations storing PHI receive a compliance review and written data handling agreement before pilot launch.
Net-30 invoicing, purchase order support, and annual billing available for government contracts.
§ 06 — Get started
We'll scope your caseload, walk through the multi-client workspace, answer compliance questions, and build a pilot plan together.
Or email hello@spectrumpathways.ai directly.
